Privacy and Policy

Privacy Policy

INFORMATION ABOUT THE COLLECTION OF PERSONAL DATA AND CONTACT DETAILS OF THE RESPONSIBLE PARTY

1.1 We are pleased that you are visiting our website and thank you for your interest. Below, we provide information on how your personal data is handled when using our website. Personal data refers to all data that can be used to personally identify you.

1.2 The party responsible for data processing on this website under the terms of the General Data Protection Regulation (GDPR) is VivaBella. The responsible party for the processing of personal data is the individual or legal entity that determines the purposes and means of processing personal data, either alone or jointly with others.

1.3 This website uses SSL or TLS encryption for security reasons and to protect the transmission of personal data and other confidential content (e.g., orders or inquiries sent to the responsible party). You can recognize an encrypted connection by the string "https://" and the lock icon in your browser's address bar.

In addition, no automated decision-making or profiling takes place which produces legal effects or similarly significantly affects you, as meant in Art. 22 GDPR.

DATA COLLECTION WHEN VISITING OUR WEBSITE

When you use our website purely for informational purposes, i.e., without registering or otherwise providing us with information, we collect only the data that your browser transmits to our server (so-called “server log files”). When you access our website, we collect the following data necessary for technical reasons to display the website:

  • The website visited

  • Date and time of access

  • The amount of data sent in bytes

  • The source/referrer from which you accessed the page

  • Browser used

  • Operating system used

  • IP address (if applicable: anonymized)

Processing is carried out in accordance with Art. 6(1)(f) GDPR based on our legitimate interest in improving the stability and functionality of our website. This data is not shared or used in any other way. However, we reserve the right to review server log files later if there are specific indications of unlawful use.

COOKIES

To make visiting our website more attractive and to enable the use of certain functions, we use cookies on various pages. Cookies are small text files stored on your device. Some of the cookies we use are deleted at the end of your browser session (session cookies). Other cookies remain on your device, enabling us or our partner companies (third-party cookies) to recognize your browser on your next visit (persistent cookies).

Cookies collect and process specific user information, such as browser and location data and IP addresses, in individual instances. Persistent cookies are automatically deleted after a specified period, which varies depending on the cookie.

Some cookies serve to simplify processes, such as storing items in a virtual shopping cart for a later visit. If personal data is also processed by certain cookies we implement, the processing is carried out in accordance with Art. 6(1)(b) GDPR for contract performance or in accordance with Art. 6(1)(f) GDPR to safeguard our legitimate interest in providing the best possible functionality of the website and a customer-friendly visit experience.

We may work with advertising partners who help us make our online offerings more interesting to you. For this purpose, cookies from partner companies may also be stored on your device when you visit our website (third-party cookies). If we collaborate with such advertising partners, you will be informed about the use of these cookies and the data collected in detail in the following sections.

Please note that you can configure your browser to notify you about cookies, decide on a case-by-case basis whether to accept them, or exclude cookies for certain cases or in general. Each browser handles cookie settings differently. Refer to your browser’s help menu for instructions on managing your cookie settings:

  • Internet Explorer: Manage Cookies

  • Firefox: Allow and Block Cookies

  • Chrome: Cookie Settings

  • Safari: Manage Cookies

  • Opera: Cookie Preferences

When you first visit our website, we will ask for your consent to use cookies that are not strictly necessary for the operation of the website through a cookie banner. You can adjust your preferences at any time.

Please note that if you do not accept cookies, the functionality of our website may be limited.

CONTACTING US

When you contact us (e.g., via contact form or email), personal data is collected. The specific data collected when using a contact form is evident from the respective form. This data is used exclusively to respond to your inquiry or to contact you and handle the associated technical administration.

The legal basis for processing the data is our legitimate interest in responding to your inquiry in accordance with Art. 6(1)(f) GDPR. If your contact is aimed at concluding a contract, an additional legal basis for processing is Art. 6(1)(b) GDPR. Your data will be deleted after your inquiry has been fully resolved, provided there are no statutory retention obligations that prevent this.

DATA PROCESSING WHEN OPENING A CUSTOMER ACCOUNT AND FOR CONTRACT PROCESSING

In accordance with Art. 6(1)(b) GDPR, personal data will continue to be collected and processed when you provide it to us for the purpose of contract execution or opening a customer account. The specific data collected is evident from the respective input forms.

You can delete your customer account at any time by notifying the responsible party mentioned above. We store and use the data you provide for contract processing. Once the contract has been fully executed or your customer account deleted, your data will be restricted for further use and deleted after the statutory retention periods under tax and commercial law, unless you have expressly consented to further use of your data or we reserve the right to use your data for purposes permitted by law, which we inform you about below.

USE OF YOUR DATA FOR DIRECT MARKETING

Subscription to Our Email Newsletter

If you subscribe to our email newsletter, we will regularly send you information about our offers. The only mandatory information required for receiving the newsletter is your email address. Providing additional data is optional and will be used to personalize the newsletter.

We use the double opt-in procedure for sending the newsletter. This means we will only send you an email newsletter if you have expressly confirmed that you agree to receive newsletters. After signing up, we will send you a confirmation email asking you to confirm your subscription by clicking a specific link.

By activating the confirmation link, you consent to the use of your personal data in accordance with Art. 6(1)(a) GDPR. When signing up for the newsletter, we store your IP address as recorded by your Internet Service Provider (ISP) and the date and time of registration. This helps us track any potential misuse of your email address.

The data collected during the newsletter subscription is used exclusively for promotional purposes via the newsletter. You can unsubscribe at any time via the link provided in the newsletter or by contacting the responsible party mentioned above. Upon unsubscribing, your email address will be promptly removed from our newsletter distribution list unless you have expressly consented to further use of your data, or we reserve the right to use your data for legally permitted purposes, about which we inform you in this statement.

Email Newsletter for Existing Customers

If you have provided us with your email address during the purchase of goods or services, we reserve the right to send you regular offers for similar goods or services via email. We do not require separate consent for this. The data processing is based solely on our legitimate interest in personalized direct marketing in accordance with Art. 6(1)(f) GDPR.

If you initially objected to the use of your email address for this purpose, we will not send marketing emails. You can object to the use of your email address for marketing purposes at any time by notifying the responsible party mentioned above. The only costs you incur are transmission costs at basic rates. Upon receiving your objection, we will immediately stop using your email address for advertising purposes.

DATA PROCESSING FOR ORDER PROCESSING

Personal data collected by us will be passed on to the shipping company entrusted with delivery as part of contract execution, provided this is necessary for delivering the goods. Your payment data will be forwarded to the authorized credit institution as part of payment processing, if required. Where payment service providers are used, we explicitly inform you of this below. The legal basis for transferring the data is Art. 6(1)(b) GDPR.

Use of Payment Service Providers

PayPal

For payments via PayPal, credit card via PayPal, direct debit via PayPal, or – where offered – “purchase on account” or “installment payment” via PayPal, your payment data will be forwarded to PayPal (Europe) S.a.r.l. et Cie, S.C.A., 22-24 Boulevard Royal, L-2449 Luxembourg (“PayPal”) as part of payment processing. This data transfer is carried out under Art. 6(1)(b) GDPR and only as necessary for payment processing.

PayPal may conduct a credit check for payment methods such as credit card via PayPal, direct debit via PayPal, or – where offered – “purchase on account” or “installment payment” via PayPal. For this purpose, your payment data may be transmitted to credit agencies, as allowed under Art. 6(1)(f) GDPR based on PayPal’s legitimate interest in determining your payment ability.

The results of the credit check, which include probability values (so-called score values), are used by PayPal to decide on the provision of the respective payment method. These score values are based on a scientifically recognized mathematical-statistical process, which includes address data. For further data protection information, please refer to PayPal’s Privacy Policy.

Contact

Should you have any questions about our privacy practices or this Privacy Policy, or if you would like to exercise any of the rights available to you, please email us at info@VivaBella.com.